Students must complete and return a FWS agreement so that a job assignment will be reserved for them when they begin the Fall term. Job assignments are mailed out in July to those returning students who have turned in all required Financial Aid documents. New students must pick up their job assignments in the Student Employment Office, Harper Center, rm 2054, during the first 2 weeks of school. At that time they will be required to fill out a federal W-4 form for tax withholding and an I-9 employment eligibility verification form. All new students must bring an official photo ID and a document such as their original social security card or their birth certificate or a US Passport when they check in. No photocopies or faxes please. View the I-9 form for a complete list of acceptable documents.
Job assignments are made for the entire academic year. Students are required to remain in their original assignment for at least one semester before a transfer is considered, unless they are physically unable to perform the work, or their class schedule does not allow for sufficient work hours. Transfers are made only with the approval of the current employing department and the Student Employment Office. Each successive year, FWS students can indicate on their FWS agreement is they wish to return to their prior employing department, or request a new assignment.
FWS is not a credit against the students tuition bill. He/she must work for the grant to be realized. All earnings are considered taxable income and must be reported on the student's tax return. Students who work for the university they attend are exempt from FICA withholding (7.65%). Students are encouraged to sign up for automatic deposit, so that their pay checks go directly to their bank.
Most students average 8 hours of work per week, depending on the size of the FWS grant. FWS students are assigned to specific jobs on campus through the Student Employment Office and are paid every two weeks based on the number of hours they have worked in that pay period. Students can work over short breaks, such as Fall and Spring breaks and Thanksgiving. FWS is usually not in effect over Christmas and Summer breaks.
In accepting a FWS job assignment, students are agreeing to assume a normal work relationship with their supervisor. Students may be terminated from their FWS jobs if they fail to maintain satisfactory job performance and attendance. FWS does not allow "study time" on the job.
Hourly pay rates for the Federal Work Study program start at at lease the State of NE minimum wage with regular pay raises with grade level advancement. Grade levels are based on the numbers of academic credits completed (including transfer credits accepted by CU) and officially posted to the Registrar's records.
- Freshmen: zero-23 credit hours completed
- Sophomores: 24-59 credit hours completed
- Juniors: 60-95 credit hours completed
- Senior: 96 + credit hours completed
FWS pay raises, based on grade level advancement, will be updated twice each year, once at the beginning of each Fall semester and again at the beginning of each Spring semester.
Federal Work Study wages currently are:
- Freshmen and Sophomores - $9.00
- Juniors and Seniors - $9.50
It is always a good idea to know where you stand with your FWS award amount, earnings to date and remaining balance.
Your supervisor gets your earnings reports every payperiod and will share that information with you upon request.
Federal Work Study students can view their earnings to date on the web. Go to your NEST web page, financial aid section. Click "Award Information" then "Award History" for current academic year. Your FWS earnings to date will be in the paid column.
You can also view your paystubs online.
Forms for FWS Supervisors
You can weight final grades based on assignment groups. Selecting this option assigns a weight to each assignment group, not the assignments themselves. Within each assignment group, a percentage is calculated by dividing the total points a student has earned by the total points possible for all assignments in that group.
For example, if an assignment group included three assignments totaling 25 points, and a student's scores totaled 15 points, the student would earn 60% for the assignment group (15/25). This percentage is then multiplied by the selected group weight. Each assignment group calculation is added together to create the final grade.
For example, an instructor may create three assignment groups (A, B, and C) weighted at 20%, 50%, and 30%, respectively. The total score equation for a course with three assignment groups would be (percentage A x weight A) + (percentage B x weight B) + (percentage C x weight C) = final course percentage. If a student scores 75% in Group A, 98% in Group B, and 87% in Group C, the final score would be calculated as (.20 x .75) + (.50 x .98) + (.30 x .87) = .901, or 90.1%.
The final score calculation is changed if there are no graded items in an assignment group and the Treat Ungraded as 0 option is not selected. In this case, all assignment groups with graded items will be divided by their combined weight, and the assignment groups without graded items are removed from the equation. If the previous example were adjusted so Group C contained no graded discussions, assignments, or quizzes, the calculation for final score would be [(.20 x .75) + (.50 x .98)] ÷ .70 = .9143, or 91.43%.
Multiple Grading Periods
If your course includes Multiple Grading Periods, you cannot change assignment group weights once an assignment group has assignments in a closed grading period. Additionally, weighted grading periods can also support weighted assignment groups in a course. The weight of an assignment group is applied to the grading period’s final grade, and each grading period’s final grade is added together to calculate the overall grade.
If you choose to use weighted assignment groups, separate assignment groups should be created for each grading period in the course. If an assignment group contains assignments that fall into multiple grading periods with different weighted percentages, grades may have unintended consequences.
In Course Navigation, click the Assignments link.
Open Assignments Settings
Weight Final Grade
Click the Weight final grade based on assignment groups checkbox.
Enter the percentage weights for each of the different Assignment Groups you created . The percentage weights you specify here will determine how Canvas calculates the final grade for your course. These percentages can be changed at any time and students will be notified when any changes are made. The weights will show up in the Gradebook for both students and instructors.
Click the Save button .
- Assignment group weights can include decimals.
- The total percentage of all assignment groups can be set above or below 100%.
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