Cover Letter For Business Administration Apprenticeship

Apprenticeship Cover Letter

What is an apprenticeship cover letter?

A cover letter is a basic outline of who you are and why you are sending your CV to a company. So your apprenticeship cover letter isn’t a throwaway document; it’s the introduction to your CV, flaunting your relevant qualities and hammering home why you’d be an excellent asset to the company.

In the olden days, paper covering letters literally covered your CV when they were placed on top. Nowadays, most people send cover letters in an email format with their CV attached.

Companies might ask candidates to send a cover letter and CV as part of an application, or you might send a cover letter when speculatively applying for an apprenticeship.

What should I put in my apprenticeship cover letter?

You should mention your lifelong devotion to Burnley FC, how you like to organise your wardrobe and why celebs posting makeup-free pics of themselves on Twitter is like totes amaze. Really? No.

An apprenticeship cover letter is a professional, formal letter and its content should reflect that. You want it to showcase your qualities and skills which are relevant to the apprenticeship.

So before you do anything, make sure you’ve researched the company (their website is a good place to start) and the apprenticeship.

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Cover Letter Mistakes

How Long Should a Cover Letter Be?

Before you start your research, there are some questions to bear in mind. What’s different about the company? What are their values? Who are their customers? What does the apprenticeship involve? What do they look for in apprentices? You should also think about what attracts you to the company and the apprenticeship.

 Companies don’t have a whole lot of time, so keep your cover letter relatively short. Around three to four paragraphs should do the trick.

You can create a general cover letter template, but you should tailor it for every apprenticeship application. Whoever is reading it should get the sense that you’re passionate about their apprenticeship in particular, not that you’re just desperate for anything going.

How to structure your apprenticeship cover letter.

Even though you’ll most likely be emailing your cover letter, it’s important to abide by some letter writing rules. Try and address your covering letter to a named person (e.g. “Dear Clare Smith”).

To do this, you’ll need to call up the company and ask who is in charge of hiring apprentices. If you can’t find out, then you might just have to settle for “Dear Sir/Madam” or similar.

Clearly divide your cover letter into paragraphs and end it “Yours sincerely” if it’s being sent to a named person. If you haven’t managed to find out a name then use: “Yours faithfully” followed by your name.

So what about the content of your letter?

 

First Paragraph: open the letter with an explaination of why you are writing. Identify the apprenticeship you’re interested in and include a unique reason why you think you’d be an asset to the company.

Try to show enthusiasm and genuine interest in the apprenticeship and the company.

Second Paragraph: this paragraph might outline why you’re interested in the company, the apprenticeship and the industry. Try to come up with genuine and different reasons, not “I want to work for you because you’re the best”.

Third Paragraph: Here is where you link it back to you. You might want to pick out the skills and qualities you have that would make you a great apprentice.

Use the apprenticeship job description as a jumping off point, as, more often than not, it’ll include a list of the qualities or competencies they are looking for.

Back up your assertions with evidence. For example, if they are looking for an organised person who is good with numbers for a business apprenticeship, then make sure you show them how you have developed those skills. It could be through organising your exam revision at school, or managing your personal income from a part time job. 

You can tie up your letter by addressing any formalities, such as saying when you’re available for interview, or covering any practical issues they might ask about. And hey presto! You have a tip top apprenticeship cover letter.

Other tips…

Try and keep your cover letter relatively short: it should be no longer than one side of A4, and preferably shorter. Apprenticeship employers don’t want to have to spend too long reading your cover letter, and a lot of the details you'll be tempted to include can be addressed in your CV. 

Read it through aloud to make sure it makes sense and get someone else to check over your cover letter and give feedback. You might need to do several drafts.

At the risk of sounding like a nagging grandma, scour every inch of your apprenticeship cover letter for grammatical errors, typos and spelling mistakes. You’ll thank us later. 

Try and avoid formulaic sentences and clichés. An apprenticeship cover letter is also a chance to show off your writing, so sending in something that looks like it was written by a robot probably won’t impress. If you feel like you're slipping into a monotone, varying your sentence length will work a treat. 

 Steer clear of Times New Roman and embrace contemporary fonts like Verdana or Helvetica. These fonts are designed to be read on the screen so are particularly useful if you are emailing your cover letter.

Cover Letter Samples for Business and Administration

When you're applying for administrative and business jobs, one of your most important qualifications will be your communication skills. The first time they will be evaluated is when the hiring manager reviews your cover letter and resume. It's important to make a good first impression, in order to increase your chances of landing an interview (and eventually, the job).

Before you start writing a cover letter, take a look at administration and business cover letter examples to get an idea of how to construct a professional and effective letter that is going to sell your credentials to the hiring manager.

What to Include in the Letter

Before you start writing your cover letter, review the job posting. You'll find a list of the job qualifications that the employer is looking for. Use your cover letter to show the hiring manager that you meet those requirements.

Match your qualifications to the job listing by analyzing the ad and making a list of keywords related to the skills and experience sought by the hiring manager. You can also include the general administrative and business skills that employers seek in the candidates they evaluate for employment opportunities, as well as any hard or soft skills related to the role but not specifically included in the ad.

Work these keywords into your cover letter and resume, to ensure that your application materials make it through the applicant tracking system and get to a real person with the ability to call you for an interview.

The letter should include the following:

  • Subject Line, with your name and the job (if you’re sending your cover letter via email)
  • Contact Information (top of letter for printed letter, below signature for email cover letter)
  • Professional Greeting
  • Paragraph 1: A brief introduction and why you are writing
  • Paragraphs 2 and 3: Your qualifications for the job for which you're applying
  • Closing Paragraph: Appreciation for being considered for the job, and how you will follow-up if you have a contact person
  • Professional Closing
  • Signature

If you're not sure what to write, review these tips for how to write a cover letter before you get started, and a list of what to include in a cover letter.

Cover Letter Examples for Administration / Business Jobs

Review cover letter examples and then write a personalized letter that explains how your skills relate to the criteria listed in the job posting.

It's important that your letters are customized for each job you apply for, highlighting your relevant experience.

Sample Cover Letter -  Business / Administration

Your Name
Your Address
Your City, State, ZIP Code
Your Phone Number
Your Cell Phone Number
Your Email

Date

Dear Hiring Manager,

I was excited to read about the Administrative Assistant job opening at XYZ company. I have several years of experience in a variety of fields including insurance and finance.

In addition to my extensive office experience, I have strong communication, customer service, and administrative skills. My broad background makes me an excellent candidate for this position.

Thank you for your consideration. I look forward to hearing from you to arrange an interview.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name

More Cover Letter Samples:

Cover Letter Templates and Formats

Starting your cover letter from scratch? It’s often easier to start from a template. Staring down that blank page has the effect of making even the most accomplished job seeker momentarily forget all their qualifications and achievements.

These templates can offer a good starting point for your cover letter. Be sure to personalize your cover letters each and every time you apply for a job. It’s essential that your cover letter be targeted to the role you’re applying for; generic cover letters won’t show the hiring manager that you’re serious and enthusiastic about the role.

Again, these templates are just a starting place for your resume, which should be personalized to reflect your unique skillset, and targeted to the job for which you’re applying. 

Administration / Business Resume Examples
When you are preparing to apply for jobs, it's helpful to look at resume examples, as well as cover letters, for your occupation. Review sample administration / business resumes including human resources, consulting, marketing, public relations, management and more resume examples.

More About Cover Letters

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